Payroll Security

Upon upgrading to Church Windows v26.24.1, all users will default to No Access to the Payroll module. The program administer must add or allow users Payroll access.

  • Payroll allows you to keep track of employees and independent contractors. Employee files hold personal information and tax settings to run payroll and make payments by check or EFT.

Module-Specific Security Settings

With the user selected on the left, you can make module specific settings through the tabs on the right. Overall access to opening the module can be toggled with a check box at the top of the screen. Areas of the module are divided into groups of features. These areas are highlighted in blue and can be expanded for more detail by clicking the and collapsed with . Access to some features may depend on access to others (for example, to edit list field codes, a user would need access to People).

View

Allows User to open and view the screen and information

Create

Allows User to make additions and enter new information

Modify

Allows User to make changes and edits to existing information

Delete

Allows User to remove information

Recommended Competencies

  • The Employees & Contractors files, which are included under the Data Setup category, include sensitive information such as social security numbers, employment and pay history, and accounts for direct deposit. Access should be limited to those authorized to see this information.

  • Calculations and adjustments permit the user to run payroll, bonuses, void pays and adjustments. These calculations create payments and totals for tax forms. Users should have an understanding of those impacts.

  • Payroll can be run in advance, before the pay dates. This would allow someone else to Print Checks without permissions to make calculations or adjustments. This might be relevant for vacation coverage. Any adjustments to rates, hours, or withholdings, however, would need Payroll menu access.